Chasing a balance the week of the event
Balances fall due weeks before the date, and reminders count down to it. Nothing goes out in the final days.
PaySorted Events · photographers, DJs, caterers, florists
Deposit in. Balance in before the big day.
Every booking gets its deposit and balance invoices made for you, with the balance due weeks before the event. Gentle reminders go out in good time, so you're never chasing money on the day.
No card needed · From £9.99 a month after your free month · Cancel any time
LWLumen Wedding Photography
| Description | Qty | Unit price | Amount |
|---|---|---|---|
| Wedding photography, full day · 22 May 2027 · balance | 1 | £1,295.00 | £1,295.00 |
Amount due£1,295.00
Balance due 6 weeks before the wedding. Reminders start 2 weeks before that.
What gets easier for event suppliers
Holding dates for people who never pay
Hold a date for a few days while the deposit comes in. You're told when the hold runs out, and you decide.
Deposits and balances in a spreadsheet
Every booking shows what's paid and what's next, on one screen.
How PaySorted Events works
- Add the bookingClient, event date, venue and total price.
- Pick the planFor example 30% deposit now, balance 6 weeks before.
- They sign and payYour booking terms go with the deposit invoice. They sign on their phone, then pay the deposit.
- Paid before the dayReminders count down to the event and stop as soon as it's paid.
Automatic chasing
Automatic payment reminders: Friendly, Professional, Firm
Three ready-written reminders, worded for your customers and filled in with their name, the amount and a pay link. They go out on a fair schedule, stop the moment you're paid, and pause if someone replies.
- Before it's due, on the day, then 7, 14 and 28 days late
- Spaced at least a week apart, so nobody feels hounded
- Sent from your business name, and replies come straight to you
- Change the wording and timings, or leave it to us
From Lumen Wedding Photography · to Amy & Tom
Friendly reminder · 8 weeks to go
Hi Amy and Tom, just a gentle reminder that the balance for your wedding on 22 May (£1,295.00) is due on 10 April.
Pay £1,295.00 now
Sent with PaySorted
Your brand, not ours
Your logo, your colours, your words
Your clients see your business on every invoice, payment page, receipt and reminder. PaySorted works quietly in the background.
- Your logo and colour on invoices, receipts and the payment page
- Emails come from your business name, and replies come straight to you
- Reminders in your own words: make them softer, firmer, or keep ours
- Texts sent under your business name
- Just a small “Sent with PaySorted” line at the very bottom
LWLumen Wedding Photography
Invoice INV-1042£450.00
Pay nowSent with PaySortedBBBloom & Bough Florals
Invoice INV-1042£450.00
Pay nowSent with PaySortedNONight Owl DJs
Invoice INV-1042£450.00
Pay nowSent with PaySortedMade for event suppliers, not for builders
- Booking contracts signed on their phone, with name, signature, time and device recorded
- Deposit and balance invoices made for every booking
- Balance due a set number of weeks before the event
- Dates held until the deposit is paid
- Event moved? The balance and reminders move with it
- Warm reminder wording for couples and party hosts
- Card and bank payments straight to your account
No CIS, site timesheets or trade materials: just bookings and payments.
PaySorted Events prices
Everything you see here, with a free first month. No card needed to start.
Solo
£9.99/month
- One supplier, any number of bookings
- Deposit and balance plans
- Automatic email reminders
- Card and bank payments
Most popular
Studio
£17.99/month
- Everything in Solo
- Text reminders as well as email (100 a month)
- Free access for your accountant
Monthly plans, cancel any time. Your accountant gets free access on every plan. No VAT is charged at the moment: if PaySorted becomes VAT registered, VAT will be added and we'll email you at least 30 days before. Card payments are charged by Stripe at their standard rates.
Questions from event suppliers
Will my clients see PaySorted?
Hardly at all. Invoices, the payment page, receipts and reminders show your logo, your colour and your business name, and emails come from your name with replies going to you. The only mention is a small "Sent with PaySorted" line at the bottom.
Can clients sign my booking contract online?
Yes. Write your booking terms once and they go with every deposit invoice. Clients read them, type their name and sign with a finger or mouse. You both get a copy, and the signed date, time and device are kept as a record.
What if the event date changes?
Move it in the booking and the unpaid balance and its reminders move with it.
Can I take payments in stages?
Yes: a deposit and a balance, or a single payment. Each has its own due date.
What if they never pay the deposit?
You choose how long to hold the date. When the hold ends, we tell you and you decide what to do.
Do reminders go out right before the event?
No. The last one goes out well before, so nobody is chased in the final week.
See it with real-looking data. Try it free.
The demo is filled in so you can tap around. Nothing is saved or sent.
Open the demo Start free month